Ohio Association of Investigative and Security Professionals (OAISP)
This Privacy Policy explains how the Ohio Association of Investigative and Security Professionals (OAISP) collects, uses, maintains, discloses, and protects personal information. OAISP is a professional membership association and does not license, regulate, or certify investigative or security professionals. Members are responsible for compliance with all applicable Ohio laws and administrative rules. This policy applies to all individuals who interact with OAISP, including members, applicants, vendors, partners, and visitors to OAISP.org.
SECTION 1. INFORMATION WE COLLECT
OAISP collects information necessary to administer membership functions, manage association operations, and maintain communication with members and the public. Information may be collected through OAISP.org, membership applications, event registrations, email communications, and other association activities. Categories of information collected include identifying information, contact information, professional credentials, employment information, payment information, website usage data, and any information voluntarily submitted by the individual.
SECTION 2. PURPOSES FOR COLLECTION AND USE
Information is collected and used for legitimate association purposes, including processing membership applications, maintaining membership records, facilitating communication, administering events, managing dues and payments, providing member resources, verifying professional status, improving website functionality, and supporting the mission of OAISP. Information is used only for purposes directly related to association operations.
SECTION 3. LAWFUL BASIS FOR PROCESSING
OAISP processes information under lawful bases that include consent, contractual necessity, legitimate association interest, and compliance with legal obligations. Individuals who submit information through OAISP.org or association forms authorize OAISP to process that information for association purposes. OAISP does not collect information for investigative or security operations and does not conduct investigative activities.
SECTION 4. CONFIDENTIALITY AND ACCESS CONTROLS
OAISP maintains strict confidentiality of all information submitted by members and applicants. Access to information is limited to authorized association personnel who require the information to perform their duties. OAISP implements administrative and technical safeguards to prevent unauthorized access, disclosure, or misuse of information. Confidentiality obligations apply to all officers, directors, contractors, and volunteers who handle association information.
SECTION 5. INFORMATION SHARING AND DISCLOSURE
OAISP does not sell or trade personal information. Information may be disclosed to third‑party service providers who support association operations, including payment processors, website hosting providers, and communication platforms. These providers are required to maintain confidentiality and use information only for authorized purposes. OAISP may disclose information when required by law, court order, or regulatory authority. OAISP may publish a member directory or roster only when members have consented to such publication.
SECTION 6. DATA RETENTION
OAISP retains information for the period necessary to fulfill association purposes, maintain accurate membership records, comply with legal obligations, and support administrative requirements. Retention periods vary depending on the type of information and the nature of the association activity. When information is no longer required, it is securely deleted or destroyed in accordance with OAISP procedures.
SECTION 7. SECURITY MEASURES
OAISP implements administrative, technical, and physical safeguards to protect information from unauthorized access, alteration, disclosure, or destruction. Safeguards include secure website protocols, controlled access to membership systems, encrypted payment processing, and secure communication practices. Security measures are reviewed periodically and updated as necessary to address evolving risks.
SECTION 8. WEBSITE DATA AND DIGITAL INFORMATION
When individuals visit OAISP.org, certain technical information may be collected automatically, including IP addresses, browser types, device identifiers, and usage data. This information is used to maintain website functionality, ensure system security, and improve user experience. OAISP may use cookies or similar technologies for operational purposes. OAISP does not use digital tracking for advertising or profiling.
SECTION 9. PAYMENT INFORMATION
financial transactions. OAISP does not store full credit card numbers or sensitive payment credentials. Payment processors maintain their own security and privacy standards, and individuals should review their policies when submitting payment information.
SECTION 10. RIGHTS OF INDIVIDUALS
Individuals may request access to their personal information, request corrections, or request limitations on processing were permitted by law. Requests must be submitted in writing and may require identity verification. OAISP will review and respond to requests in accordance with applicable laws and association procedures. OAISP may deny requests when disclosure would violate legal obligations or compromise association operations.
SECTION 11. INFORMATION SUBMITTED BY MEMBERS
Members may submit professional information, credentials, or documentation as part of membership applications or renewals. OAISP uses this information solely to evaluate eligibility, maintain accurate records, and support association functions. OAISP does not verify or investigate member activities and does not assume responsibility for member compliance with Ohio laws or administrative rules.
SECTION 12. INFORMATION RELATING TO EVENTS AND TRAINING
OAISP may collect information related to event registrations, attendance, certifications of completion, and participation in training programs. This information is used to administer events, maintain attendance records, and provide documentation to participants. OAISP may share attendance information with event partners when necessary for operational purposes.
SECTION 13. THIRD‑PARTY LINKS AND EXTERNAL SERVICES
OAISP.org may contain links to external websites or services. OAISP is not responsible for the privacy practices of external sites. Individuals should review the privacy policies of any third‑party service they access.
SECTION 14. CHILDREN’S PRIVACY
OAISP does not knowingly collect information from individuals under the age of eighteen. If information relating to a minor is submitted inadvertently, OAISP will remove it upon request.
SECTION 15. CHANGES TO THIS POLICY
OAISP may update this Privacy Policy to reflect changes in association practices, legal requirements, or operational needs. Updates will be posted on OAISP.org with the effective date. Continued use of OAISP services after updates are posted constitutes acceptance of the revisedpolicy.
SECTION 16. CONTACT INFORMATION
Questions regarding this Privacy Policy or requests relating to personal information may be submitted in writing to the contact information listed on OAISP.org. OAISP will review and respond to inquiries in accordance with association procedures.